AGENDA
November 14th, 2012
Bozeman Job Service Conference Room
1:30-3:00

 
Welcome & Introductions
            Chair – Debbie
Review of Distribution Membership List
            Distribute Updated List for Corrections Additions Deletions – Debbie 
Review and Approval of Minutes
            July 11th, 2012 & August 8th, 2012 - Lesa
Treasurer Report
            Financial Report - Van Shelhamer
CMT Re-certification  
 Update  – Debbie Darla Joyce
Training Academy Committee 
            Resource Ring Project Update – Members:  Michele, Byrdeen Debbie
            September 14th Academy Update Members - Michele, Rebecca, & Stephanie
Website Development Committee
            Website Committee Update – Debbie
Partner Updates
            All in Attendance
Next Meeting Date, Location, and Time: 
            January Agenda Items 
                        Election of officers: Secretary
                        Frequency of Meetings
                        Committee discussion (Website – Zanya) (Training Academy) (Other?)

YELLOWSTONE SYSTEM AREA COMMUNITY MANAGEMENT TEAM MEETING
Minutes
Aug. 8, 2012 - 1:30 pm – 3:00 pm
Livingston Job Service Conference Room

Present: Zanya Betley – Liv. Job Service, Van Shelhamer, CWCTC, Rebecca Spencer – Gallatin Mental Health Center, Byrdeen Warwood – Bozeman Public Schools, – Liv. Job Service, Michele Letendre – Bozeman Job Service, Stephanie Gray – HRDC, Kristi  Wetsch - Career Transitions

Approved Motions
The training academy can spend up to $800 on lunch
The ring of resources committee can spend up to $800 on the ring of resources

Website Committee
Zanya and Lesa met prior to the meeting.  They have a base website and will continue to work on the website.  They will have a launch for the website at the academy.  CWCTC will have a screen available.  Maybe Debbie could use the website to introduce the organization.  The website address is http://yellowstoneareasystem.weebly.com.  Zanya will talk with Skip about redirecting the current url to the weebly address.

Training Academy
Rebecca and Stephanie reported on the Training Academy.  The training academy will start at 7:45 am on Friday, September 14 .  The time of 7:45 -8:15am will be set aside as a meet and greet.  The morning will consist of four breakout sessions.  Two agencies at one time will talk about their organization.  There is a noon panel – reducing recidivism. 

The training academy would like to use group funds to pay for lunch.  To have lunches catered, the estimated cost is $8-$10/person.  The estimation is $600-$800 total for lunch. There will also be information tables.  Michele made a motion to approve up to $800 for lunch.  Zanya seconded the motion.  The group approved the motion. Michele mentioned that Bozeman Job Service could provide plates and utensils. 

Stephanie showed the marketing material for the Academy. The invitation will be emailed in an “email friendly” format to all the members. 

Other misc. include: The group would like to see facilitators. The training academy included READI as a presenter.  The training academy will take a maximum of 60 people.  Kristi said that she could check with Valerie at Career Transitions to round up the projectors and laptops. 

If members have other thoughts on the training academy, please email Rebecca or Stephanie.

Byrdeen asked if there would be an evaluation process.  Some possible questions are, What did you like? and What would you like to change?

Ring of Resources
Michele reported that the Ring of Resources is almost complete.  She is going to change the dimensions on the cards to keep the cost down with Insty Prints.  Michele mentioned that Debbie is going to check on the new bid to make sure the bid is still being honored.  The group is going to print the number that was originally approved. Michele and her crew are going to make a cover.   Stephanie motioned to have the committee spend up to $800 on the ring of resources.  Michele seconded the motion.  The motion was approved. Zanya would like to see a geographic location served on each card. Michele said to send any changes to the ring of resources to her. 

Financial Report

 

Van reported that the organization’s net worth is $2294.24.  Any business transactions should be made/or invoiced to YAS, 189 Arden Drive, Belgrade MT 59714.  Van volunteered to create invoices.

The next meeting is Wed., Nov. 14th at Bozeman Job Service. 

 

Minutes
July 11th, 2012
Bozeman Job Service Conference Room
1:30-3:00

Attendees
Present: Zanya Betley – Liv. Job Service, Joyce Heiser – Liv. Job Service, Van Shelhamer, CWCTC, Al Maurillo – Job Service, Rebecca Spencer – Gallatin Mental Health Center, Byrdeen Warwood – Bozeman Public Schools, Debbie Berg – Bozeman Job Service, Darla Joyner – Career Transitions & CWCTC, Michelle Letendre – Bozeman Job Service, Lesa Pribyl – MSU Extended University, Jane Arntzen-Schumacher – Child Care Connections, Judy Callisto – Bozeman Job Service, Tacia Lee – Office of Public Assistance, Megan Collins – REO.

Welcome & Introductions
Chair – Debbie 

Review and Approval of Minutes
Jan. 2012 minutes were approved

Treasurer Report
Van Shelhamer – Financial Report & Position Update 
Dues collected in 2012 total $560.  The organization’s net worth is $2,244.24. 
Van is resigning from his position as board member from READI. 
The group moved that YAS attach to CWCTC status as a non-profit.  And open a checking account DBA with CWCTC.  This will close the DBA with READI.
Van has agreed to continue being the group’s treasurer and represent CWCTC. 
Joyce talked to Susan Suda, and voc. rehabilitation services’ dues are coming.   Debbie Berg will touch base with REO. (REO representative was late to the meeting but did attend and Debbie discussed membership dues with her following the meeting. Megan said these would be paid once she received a bill. Debbie gave Van Megan’s card.)  
The group moved to approve the treasure’s financial report.

CMT Certification Process
Regional Meeting Update – Joyce – Darla – Stephanie – Al – Debbie
Joyce gave a report from the regional meeting.  Certifications are going to be changed so that all one stops are certified at the same time.  Meeting attendees looked at the process of certification and how to make it more efficient.  The group discussed making our minutes available to officials of the SWIB.

Training Academy 
            Committee Update & Committee Members
Committee members are Michele Letendre, Rebecca Spencer and Stephanie Gray.  The training academy is Sept. 14th at the CWCTC in Belgrade, from8:00-4:00.

Resource Ring Project
            Committee Update & Committee Members
Committee members are Debbie, Michele, and Byrdeen.  Zanya will help with the review.  The ring of resources will be printed in Livingston.  Zanya agreed to review the Livingston resources.  Debbie will check to see if the printing quote is still accurate. Debbie will email YAS members to get an estimate of how many to print.

Partner Updates
Jane, Child Care Providers – There are many vacancies with childcare providers.  They recently lost the Hawk’s Nest.  The
YMCA is picking up the Hawk’s Nest.  Montana does not have a waiting list for people who are eligible. At a recent Healthy Gallatin discussion group held in Belgrade, The health dept. mentioned CWCTC, Inc. as a strength in the community and the fact that Job Service had an office there.

Van, CWCTC – They still have office space available.  The facility is setup for conferences. 

Rebecca, Gallatin Mental Health Center – Since Beacon Employment Services came on board, they have had 204 referrals.  98% have been placed in employment.  Their team is expanding.  They will be hiring another vocational specialist. 

Lesa, MSU Extended University – EU is offering MSU Bozeman’s first online undergrad degree in liberal studies.  Currently the degree has 16 admitted students and around 60 people who are interested in the degree.  The degree is focused on non-traditional students who want to finish their degree.  Students are from Montana and all over the U.S.

Meghn Collins, REO – She almost has her spots filled for her year.  If you know of anyone who has been working in the ag industry and would like more training, send them her way.  Rural MT Saves is specifically for rural counties.  For every $ the client saves, the REO matches it by 3. 

Tacia Lee, Office of Public Assistance – They have two vacancies.  They have a new division administrator and are changing the structure.  They are also getting a new computer system.  Applications are down from 420 to 313.

Byrdeen Warwood, Bozeman Public Schools – They have traffic education and adult basic education this summer.  They can serve post-secondary students who need extra help (bridge curriculum).  As of Jan. 1, 2014 there will be changes to the GED program.

Darla Joyner, Career Transitions & CWCTC – They are settling into their new facility.  Their training programs have been very successful.  One downside is that people are taking out their $500 saving.  Subsidized employment has been a success story.  The panther learning center is in the CWCTC.  The farmer’s market is running and doing well. They continue operation until mid-Sept.  

Al Maurillo, Job Service – They are involved in a state-wide strategic plan. 

Judy Callisto, Bozeman Job Service – The Bozeman office has been busy doing REAs.  It is a mandated nationwide program (extended unemployment).  Bozeman Job Service has 400 job orders (first time since 2008). 

Joyce Heiser, Livingston Job Service – Livingston Job Service is doing REA.  There was an OJT for a national emergency grant that is being extended for two more years.  BEAR program is going full-steam ahead. 

Zanya Betley, Livingston Job Service – Livingston BEAR (Business Expansion and Retention) and Bozeman BEAR are collaborating more with one another. 

Next Meeting Date, Location, and Time

            Wed., Aug. 8th, Livingston Job Service, 1:30-3:00.  The meeting will be focused on the ring of resources and the training academy.